DPA & GDPR
We and our websites comply with the DPA (Data Protection Act 1998) and GDPR (General Data Protection Regulation). We will update this policy accordingly after the completion of the UK’s exit from the European Union.
Downloads & Media Files
Any downloadable documents, files or media made available on this website are provided to users at their own risk. While all precautions have been undertaken to ensure only genuine downloads are available users are advised to verify their authenticity using third party anti-virus software or similar applications.
We accept no responsibility for third party downloads and downloads provided by external third party websites and advise users to verify their authenticity using third party anti-virus software or similar applications.
Akita Systems Ltd’s websites use Google Analytics for the purposes of monitoring and improvement. In compliance with GDPR, all user data captured by Google Analytics is logged anonymously. Akita Systems Ltd has also disabled IP address referencing within Google Analytics’ settings.
Contact & Data Retention
Users contacting us through this website, via email or by phone do so at their own discretion and provide any such personal details requested at their own risk. Your personal information is kept private and stored securely for a period of 24 months unless requested otherwise.
Where we have clearly stated and made you aware of the fact, and where you have given your express permission, we may use your details to send you products/services information through a mailing list system. This is done in accordance with the regulations named in ‘The Policy’ above.
Akita Systems Ltd will not share your data with third parties other than those detailed under ‘Email Mailing List & Marketing Messages’ and ‘Feedback’ below.
All telephone calls to and from Akita Systems Ltd are recorded for the purposes of training, monitoring, and the fulfilment of contracts and requests in accordance with the following legislation:
- Regulation of Investigatory Powers Act 2000 (“RIPA”)
- Telecommunications (Lawful Business Practice) (Interception of Communications) Regulations 2000 (“LBP Regulations”)
- Data Protection Act 1998
- The Employment Practices, Data Protection Code
- Telecommunications (Data Protection and Privacy) Regulations 1999
- Human Rights Act 1998
- The General Data Protection Regulation (“GDPR”) 2018
Calls are stored as digital recordings and kept securely for a period of 30 days. Recordings are not shared with third parties unless Akita Systems Ltd is legally required to do so in accordance with the above legislation.
In accordance with GDPR and the Right To Erasure, anyone calling Akita Systems Ltd has the right for their call recording/s to be deleted. To request a call recording to be deleted, please email firstname.lastname@example.org, stating the date and time of the call.
Email Mailing List & Marketing Messages
We operate an email mailing list program, used to inform subscribers about products, services and/or news we supply/publish. Users can subscribe through an online automated process where they have given their explicit permission. Subscriber personal details are collected, processed, managed and stored in accordance with the regulations named in ‘The Policy’ above.
The type and content of marketing messages subscribers receive is clearly outlined at the point of subscription. Subscribers can unsubscribe at any time by contacting email@example.com or via the footer of sent marketing messages.
Email marketing messages may contain tracking beacons / tracked clickable links or similar server technologies in order to track subscriber activity within email marketing messages. Where used, such marketing messages may record a range of subscriber data relating to engagement and already stored subscriber data.
As part of our commitment to offering the best possible service for our customers, Akita Systems Ltd will on occasion seek reviews and feedback from them.
To achieve this, Akita Systems Ltd uses Reviews.co.uk (www.reviews.co.uk) to facilitate the distribution of feedback request emails to customers and consolidate their replies. Customers may opt out from receiving further contact from Reviews.co.uk by clicking the unsubscribe link found at the bottom of the email.
External Website Links & Third Parties
Although we only look to include quality, safe and relevant external links, users are advised to adopt a policy of caution before clicking any external web links mentioned throughout this website or across our social media channels. External links are clickable text / banner / image links to other websites.
Shortened URL’s. URL shortening is a technique used on the web to shorten URL’s (Uniform Resource Locators) to something substantially shorter. This technique is especially used in social media and looks similar to this (example: http://bit.ly/zyVUBo). Users should take caution before clicking on shortened URL links and verify their authenticity before proceeding.
We cannot guarantee or verify the contents of any externally linked website despite our best efforts. Users should therefore note they click on external links at their own risk and we cannot be held liable for any damages or implications caused by visiting any external links mentioned.
Social Media Policy & Usage
We adopt a Social Media Policy to ensure our business and our staff conduct themselves accordingly online. While we may have official profiles on social media platforms, users are advised to verify authenticity of such profiles before engaging with, or sharing information with such profiles. We will never ask for user passwords or personal details on social media platforms. Users are advised to conduct themselves appropriately when engaging with us on social media.
There may be instances where our website features social sharing buttons, which help share web content directly from web pages to the respective social media platforms. You use social sharing buttons at your own discretion and accept that doing so may publish content to your social media profile feed or page. You can find further information about some social media privacy and usage policies in the resources section below.
Resources & Further Information
- Overview of the GDPR – General Data Protection Regulation
- Data Protection Act 1998
- Privacy and Electronic Communications Regulations 2003