SharePoint is a browser-based solution – effectively a modern replacement for a file server – which integrates intranet, document management and content management. As a single repository for all documents, it allows users to work in real time while keeping documents synced and accessible wherever they are.
What is SharePoint?
SharePoint is a leading collaboration tool for building intranet sites and portals. It enables more effective teamwork through dynamic team sites for project teams and individuals or teams across multiple departments or organisations. SharePoint allow collaboration across files, data, news, and other similar resources. The flexibility of SharePoint means that it can be customised to streamline work processes and work more efficiently, all the time collaborating effortlessly and securely with team members inside and outside your organization, across PCs, Macs, and mobile devices.
With the advent of Microsoft Office 365, SharePoint Server can be delivered either on-premise or as a hosted service.
- SharePoint Online. A cloud-based service, hosted by Microsoft, for businesses of all sizes. Instead of installing and deploying SharePoint Server on-premises, any business can subscribe to an Office 365 plan or to the standalone SharePoint Online service. Your employees can create sites to share documents and information with colleagues, partners, and customers.
- SharePoint Server 2016. Organizations can deploy and manage SharePoint Server on-premises. It includes all the features of SharePoint Foundation. And it offers additional features and capabilities, such as Enterprise Content Management, business intelligence, enterprise search, personal sites, and Newsfeed.
Why Use Akita to implement SharePoint?
- Akita provides a range of integrated, complementary solutions meaning that it can integrate your applications and streamline business systems.
- Akita has implemented SharePoint solutions for clients across a range of industries.
- The team will proactively work with you to get the most from SharePoint, ensuring it fits with your business model and makes your organisation more efficient.
- Choose from either hosted SharePoint or a traditional server solution depending on your requirements.
- Bespoke customisation from our SharePoint experts, saving time and money on installation.
Key Features & Benefits of SharePoint
Improved branding & customisation
SharePoint 2016 has improved its design features resulting in richer themes, background images and allowing far more control over its look and feel. Web content management is also significantly easier than in previous versions.
SharePoint 2016 has improved task management and, as a result, collaborative project work. The improvements include task tracking, visual timelines, to-do lists and the ability to view both SharePoint and Outlook tasks in one place.
Improved mobility is increasingly important and SharePoint Server 2016 does not disappoint. With optimised viewing for users across a variety of mobile platforms, Akita can render a single SharePoint published site in multiple formats for different devices, even adding SharePoint push notifications for smartphones if required. Data can be synced for offline use with Office web applications also benefiting from enhanced viewing on mobile browsers.
One of SharePoint’s key features is the collaborative nature of the software. Users are connected with the information and tools they need, when they need them and wherever they are. Shared workspaces, calendars, documents, notifications and alerts can be created while offline synchronisation capabilities improves team productivity.
SharePoint’s search capabilities make finding documents straightforward. Through the search box, SharePoint will let you know whether the information is available within the existing document library.
Security and Integrity
SharePoint Server’s document management features ensure the integrity of documents. These include requiring users to check out documents before editing, viewing revisions, restoring previous document versions and the ability to set document-level security.
SharePoint Server 2016 allows businesses to adhere to stricter compliance demands. Retention policies can be created and managed and applied to SharePoint sites and associated Exchange mailboxes.
Microsoft has introduced a SharePoint apps store which provides a multitude of add-ons and additional features.
Common uses of SharePoint Server
SharePoint provides a cost-effective way to create professional-looking websites with a range of useful features. These are ideal for sites which are knowledge-intensive or for those requiring collaboration.
Project management tool
Teams can create a SharePoint site for projects, with easier and more efficient management. For those using MS Project, this seamlessly synchronises with SharePoint.
By providing team-members with the most up-to-date project information and making it far it easier for them to control, share and collaborate, SharePoint is an incredibly powerful project management tool.
Business search engine
Using SharePoint to organise documents makes it easier for employees to find information that would otherwise remain inaccessible, for example that held on a local computer or secured folder. However, SharePoint goes further than simple document searches as employees can also quickly find users, conversations, announcements, etc.
SharePoint provides an ideal platform for creating and managing intranets (effectively a website for internal usage). This allows companies and authorised employees to easily communicate important internal information such as company announcements, company policies, employees notice boards, etc.
Similarly, an extranet (broadly speaking an intranet which select external parties such as suppliers are authorised to access) can be managed through SharePoint. This allows for external communication through a secured and monitored system.
By creating Document Library folders, users can upload any files to SharePoint, whether or not they are standard Office files. However, through SharePoint’s integration with Microsoft Office programs users can share and collaborate using the application itself, seamlessly saving to document libraries for Excel, Word, Visio, etc. Synchronisation between programs is, as you would expect, a strong feature of Microsoft’s SharePoint product. For example, Microsoft Office calendars and contacts can be synchronised with your team’s SharePoint site.